8 Reasons Why You Should Be Using PaperCut Software

Print Management Software, sometimes referred to as output management software, is designed to optimize the use of printers and multifunction printers (MFPs). Print Management provides user authentication options for accessing printed materials. ecoprintQ Inc is a distributor of PaperCut, a leading print management software. Our network of trusted resellers can provide demos, trials, sales, installation and support.

Why is print management software so popular? Here are 8 reasons.

1. Cut Waste & Your Carbon Footprint

PaperCut encourages responsible printing by cutting paper, toner and power usage costs using quotas and print policies. PaperCut also includes at-a-glance reporting on CO2 and carbon emission shows the impact by CO2 volume or by tree.

Print smart by saving money while also being eco-friendly in helping save the environment. A total win-win from the greatest print management software.

2. Apply Print Policies Enterprise-Wide

PaperCut works by having printing requests intercepted at the print server to control jobs according to policies that encourage and enforce good behavior. Job filtering is used to implement policies and improve device utilization.

For example, you might route large jobs to dedicated high-speed printers, display popups to ask users to confirm single sided output, automatically delete print jobs with incorrect paper sizes or to suggest an alternative printer when a device is offline.

3. Solve Mobile & BYOD Printing

PaperCut allows users to print from whatever mobile and “bring your own device” (BYOD) they have. No matter the operating system, their location, the file format or the brand of printer. print management software can solve all these while integrating into the print charging, accounting and quota process.

4. Ensure Document & Device Security

PaperCut protects confidential documents and slashes the volume of unclaimed printouts by ensuring users release print jobs at the point of printing. With “find me” printing, users queue print jobs to a virtual queue, and then release them for printing on a specific device. Secure print release requires user authentication before printing, ensuring that only authorized users can print and collect sensitive documents.

PaperCut can also be configured to require print approval, ensuring that managers, teachers or systems admins authorize the printing of any job.

5. Monitor & Report Usage

Real-time monitoring and reports address all areas of print/copy/fax/scan management, ranging from detailed page logs to summaries by user, department, device or environmental impact. PaperCut offers many reports out of the box (One Click Reports), in PDF, HTML or Microsoft Excel (.csv) format.

You can access reports from any web browser or schedule them to be automatically generated and emailed. You can set up reports to use your own header and create reports with custom data by specifying date ranges, filtering and sorting by the data available.

6. Implement Quickly While Also Maximizing Uptime & Availability

PaperCut NG installation wizards install the server software and then automatically detect printers and MFPs on your network. You can create users and groups automatically from directory services including Active Directory, Open Directory, Novell eDirectory of LDAP. The install wizards also help you define user access rights, page costs and quotas.

Client software is optional and can be run directly off a server share avoiding the need to install/deploy locally. PaperCutMF software application integrates with printers and MFPs from all major vendors.

7. Administer Centrally, Manage Easily, Scale up Effortlessly

PaperCut provides browser-based administration access from any network location, providing advanced administration and configuration options in an intuitive user interface. Users have access to a set of web tools to track their own activity in real-time, query their account balances, view transactions, and transfer credit to other users.

Modern software design and architecture provides scalability for networks of all sizes, from five to hundreds of thousands of users. PaperCut delivers a robust approach to maintaining service by clustering at the print spooler, application server and database (for cluster-aware databases), as well as automatic fail-over protection against single points of failure.

8. Integrate with Your Intranet & Other Systems

A customizable web interface ensures you can easily integrate with your intranet site, and a fully documented API and scripting interface let you integrate PaperCut with other IT systems.

ecoprintQ is a PaperCut authorized distributor. We are an authorized solution center here to help you with all things PaperCut.  To learn more about PaperCut and how it would benefit you, contact us at sales@ecoprintq.com or 800-236-8499.