Data privacy can often be a huge problem. When people think\nof security breaches in their systems, they mostly think about hackers.\nBusinesses, schools, law firms, health care clinics, and hospitals, among many\nothers spend time and money making sure they have super security within their\nsystems building firewalls or spending on intrusion detection systems. <\/p>\n\n\n\n
While checking these things and spending time on them is\nimportant, this necessity to try and keep others out, makes you forget about\nthe ones who are already in. By this I mean, those who work in these buildings\nand print. Luckily, PaperCut MF<\/a> has great\nsecurity features that can help you prevent data breaches and leaks when it\ncomes to printing. <\/p>\n\n\n\n Data Breaches Through\nPrinting? <\/strong><\/p>\n\n\n\n Yes. An occurrence that is often heavily overlooked, data\nbreaches through printing are often just accidents. These accidents though can\nlead to people\u2019s personal information being leaked, government\ninformation being leaked<\/a>, and it can even cost a person their job. You\nmay ask yourself, how do accidents like these happen? <\/p>\n\n\n\n Apart from the 7 horror stories of government officials and politicians leaving important documents on public transportation (linked in the paragraph above), it is easy for employees to just pick up documents from printers that aren\u2019t even theirs. As we\u2019ve seen, it is also just as easy for someone to anonymously leave a document behind somewhere on accident. Here are 3 ways PaperCut MF secures printing to prevent data breaches and a quick note about GDPR. <\/p>\n\n\n\n Secure Print Release<\/strong><\/p>\n\n\n\n Usually, in networking printing environments, a user prints\nfrom their desktop or laptop and the job is sent directly to the printer, where\nit begins to immediately print. With secure print release, a user prints from\ntheir device and while the print job is sent to the printer, it will not begin\nprinting until the user has entered their credentials at the printer. <\/p>\n\n\n\n If you would like to read about secure printing in action,\ncheck out this case\nabout Baptist Health Care<\/a> in Florida who began using PaperCut MF\u2019s\nsecure printing feature. <\/p>\n\n\n\n Watermarking <\/strong><\/p>\n\n\n\n Another solution PaperCut MF offers to prevent those data\nbreaches are watermarks and digital\nsignatures.<\/a> PaperCut MF applies a visible light gray text on the\nbottom of each page. This allows people who may pick up the document by mistake\nto see the name of who printed it. <\/p>\n\n\n\n Likewise, if left somewhere, it is detailed with who printed\nat what time and what day. Another option is to have the watermark as an\noverlay on the page. A digital signature is often what follows the watermark.\nOftentimes it Is a code or number that further allows you to tie the document\nback to whomever originally printed it. <\/p>\n\n\n\n Print Archiving<\/strong><\/p>\n\n\n\n While some may see print archiving as a type of breach of\nsecurity, it allows system administrators to monitor content as well as the number\nof pages being printed. Sysadmins can also view and sort through archived\ncontent as a job log for any given printer, account, or user. <\/p>\n\n\n\n Along with this, print archiving helps with assisting with\nbusiness decisions, usage management, enterprise-level document retrieval, and\ninformation security and audit policies. If you would like to learn more about\nwhat print archiving can do and how it will help, click here<\/a>. <\/p>\n\n\n\n GDPR<\/strong><\/p>\n\n\n\n A quick note and lesson on GDPR. First, what does GDPR stand\nfor and what exactly is it? General Data Protection Regulation, or GDPR is new\nrules for data handling that was created in the EU. This new set of data handling\nrules affects companies that have personal identity data about their customers.\n<\/p>\n\n\n\n While your company may not be based in Europe, if you have clients\/customers in Europe who are not complying with GDPR rules, your company could still get into trouble and be When it comes to