6 Document Capture Terms You NEED to Know

In this digital age, it is easy to get overwhelmed with all the techy terminology. When it comes to document capture, that feeling of being overwhelmed can suddenly increase. We totally get that.

Umango is a global leader in document scanning, file conversion, and imaging software. Their file scanning software, Umango Convert, and their document scanning software, Umago Extract are powerful, easy to install, and simple to use. Here are 6 must-know terms when it comes to umango’s document capture software.


OCR, or Optical Character Recognition, lets you convert a variety of types of documents liked scanned papers, PDFs, or digital camera images into searchable data that can also be edited. Say you have a document with a preprinted code that needs to be read, using OCR you can search for a word or phrase located in different areas of the paperwork. You can also view an area on the document allowing you to highlight the word or phrase to be extracted.

OCR can also be used to extract information from images. Umango Extract supports zonal OCR giving you smart data extraction and routing right at your fingertips. Save time, increase productivity, and improve accuracy with umango extract.


In 1991, Adobe cofounder Dr. John Warnock created what we now call PDF or Portable Document Format. PDFs are used to display documents electronically making them independent of the software, hardware, or system they are viewed on. PDFs offer security, are multi-dimensional, and allow you to virtually edit them.

An awesome and much needed invention that also helps save the environment, PDFs are used daily within businesses. Umango Convert lets you easily convert documents into text-searchable PDFs. Likewise, umango Extract includes PDFs as a supported exported file format.


Tagged Image File Format, or TIFF is a raster file format for digital images, which can be edited. TIFF is mainly used for editing and storage, like stored photos that will be edited to be scanned or printed. TIFF files also don’t compress for smaller files to preserve their quality.

Umango Convert will convert your documents into TIFF files, while umango Extract lets you extract data, from TIFF files, export the file and/or route them to a destination.


One of the oldest protocols still used today, FTP, or File Transfer Protocol is a way of transferring files between computers. Documents can be put into the FTP server your website is hosted on. This makes sharing files and documents a little easier since you can send someone a link to the FTP that has the required documents.

FTP uploads are one of the many connectors umango includes for storing. Using umango’s FTP uploads as a connector can make for easier access to your documents. Data that you extract from a document can also be uploaded to your FTP server using umango Extract.


Umango Extract includes Key From Image, which is also known as KFI. There will be some documents where data will have to be found with the human eye. With extract’s KFI function, you can zoom into a part of the document or image and type in information you see.

When processing the document, you can manually type the information or use the lasso OCR tool to read the selected information. With this, there is no limit to how you describe your chosen parts of the document.


ADR, or Auto Document Recognition is a useful function to detect document types. Umango Extract uses ADR to help you detect document types and extract the data you need from them. You can also use umango Convert to convert the document type into the one you need.

Learning all the technical terminology can be a little tricky and time-consuming. Although there are a ton more terms out there, this list will at least you get by when starting to use umango’s document capture software.

Check out our introduction to umango here. ecoprintQ is an authorized solution center dedicated to creating solutions to your print, scan, and fax problems by bringing you the support you need. For more information about umango, or about what ecoprintQ can do for you, call us at 800-236-8499 or email us at sales@ecoprintq.com.

6 Document Capture Terms You NEED to Know

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