What are the true benefits of managed print services (MPS) for healthcare? There are three areas in healthcare where MPS is important: 1) protecting print privacy, 2) increasing print security, and 3) providing print service, support, and monitoring. Print providers can offer a unique, timesaving, stress-reducing service that supports these vital institutions.
The following are some of MPS best practices for healthcare using PaperCut in five considerations.
1. Print visibility
Ensure you have complete visibility into who’s printing what and when to maintain HIPAA compliance. There are three key features built into PaperCut MF to note here: watermarking and digital signatures, audit logs, and print job logs.
2. Print control
PaperCut’s Secure Print Release feature is an elegant way to make sure you don’t have patient information sitting in a printer tray. Authentication at the device is the critical step here, to ensure the system knows the correct user is genuinely at the device and to release only the documents a user has access to. PaperCut’s Secure Print Release does exactly this.
3. Easy printing
Make printers easy for people to find. Let’s talk about Find Me printing, which is a great complimenting feature to Secure Print Release. These two features together look like this:
The user hit print from whatever workstation they are at. This adds their print job to a single site-wide global queue
The user then walks up to the nearest applicable printer, swipes a badge, and locates their job,
Hits print to “release” it at that printer
4. Secure scanning
Admin control of secure scanning to specific destinations. PaperCut MF has an Admin web interface to set up the main features like scan actions, OCR settings, default scan settings, cloud destination options, and shared folder settings. After that, when a user logs into a device they’ll see only the scan actions that you’ve configured for them.
We’ve also brought this same flexibility to Scan to Fax. A new scan action in PaperCut MF allows users to send a scanned document as a fax through their preferred fax provider. With two service options (SMTP or API), administrators can now control who can send what where while still delivering a pleasant and seamless experience to end-users.
5. Simplified print queue deployment
Simplify and streamline print drivers and queues. Print Deploy automates the time-consuming, frustrating tasks of setting up print queues and deploying print drivers. It’s perfect if you have multiple locations (e.g. clinics, departments, partners) with few IT resources on-site, have clinical support care moving between locations, needing access to printers on-demand, or have a mixed computer environment and want an easy way to enable printing on all of them (no matter the operating system or end-user permission level). It enables users to move between locations, for example, hospitals, offices, or clinics, without them setting anything up. The location’s printers are dynamically downloaded onto their computers.
There you go, five ways a print partner offering managed print services can improve your print environment using PaperCut!
ecoprintQ is committed to delivering excellent service to every customer, providing support at each phase of an opportunity, and promoting solutions at every level. As a result, ecoprintQ is one of the world’s top Authorized Solution Centers and experts in all things PaperCut. To learn more about PaperCut email us at sales@ecoprintq.com or give us a call at 1-800-236-8499.